TomorrowMakers

Important files can be stored in document folders, cloud storage, external hard drives, etc. Protect them from cyber criminals by encrypting and password-protecting.

Heres How you can protect Important documents from cyber criminals

India is growing into a digital economy with the fast adoption of technology. But, cybercrime and data breaches might be a hindrance in the future to the growth of technology adoption. As per a study by Surfshark, India ranks sixth in terms of the number of data breaches. In 2021, information was stolen from an estimated 86.6 million user accounts in India. Also, 18 out of 100 Indians have been affected by data breaches since the first recorded data breach in 2004. This is an important consideration in managing your files on your computer.

How to Store Important Files on Your Computer?

Important files such as medical records and financial documents must be stored and protected. To help you keep your sensitive information away from any prying eyes, always save files securely. The top cloud storage services protect your important files from loss as well as your account from hackers. 

3 Different Ways to Store Documents

Several storage options are available to store your important files on your computer. 

Windows Document Folder: You can save files in the Documents folder of your Windows PC. All files and folders are easily accessed with a double-left click of the "Documents" icon. You can also do this with a single left click on the Document option in the left side column of the My Computer Icon. All your important files and documents saved on the Documents will be automatically backed up and synced to BSU/NTC network storage. As soon as you log in to your new computer, all of your computer files in the Documents folder will begin to transfer to your new system and be easily accessible.

Google Drive: This is a free, cloud-based storage service. It enables users to store and access documents and various other files online. It also syncs all your devices’ stored documents, photos, etc.

Storage Drives: Storage drives can be used to store all types of documents, such as work-related documents, medical records, financial documents, etc. Storage drives come in many types, such as hard drives (built into your PC), external hard drives, flash drives, etc. You can even store all your external hard drives, flash drives, and various folders in a filing cabinet.

You can also save your finance-related important files in online apps. Click here to learn about five apps to store your financial documents. 

How to Save Your Important Files Securely?

There are several ways to store and keep your important files safe. Find the eight most effective ways to save files safely and access them whenever needed.

Keep your computers and devices updated

Always keep the operating systems (OS) of your computer and mobile devices (where you store your important files) updated to their latest versions. Older OS versions tend to contain system vulnerabilities.

Create a strong password

Create a strong password for both your PC and your cloud storage account. You can create a password using a combination of letters, numbers, special characters, and symbols. Don't create easy-to-guess passwords consisting of some dates, words, or numbers related to you. Never create short passwords, as it is easy for a hacker to crack them. Don't share or send your password to yourself through an email. Keep your important files safely locked away with the help of robust password-protected storage. You can consider using a password management app that you can access from your computer or mobile device. This will help you keep track of long and complex passwords.

Microsoft Defender

When you upload anything to a cloud storage service, most of them currently scan for viruses. However, you should still keep the local copies of your essential documents free of any viruses. This is because it can lead to vulnerabilities and the loss of your important files. If you have a Windows 10 computer, you don’t have to pay for an extra antivirus service. This is mainly because the OS already includes Microsoft Defender Antivirus. Microsoft Defender Antivirus protects your PC in real-time against software threats such as malware, viruses, and even spyware across email, apps, cloud storage, and the web.

Encryption

Encryption helps to prevent unauthorised access by converting data into a code. Encrypting your important files while storing them (whether on the cloud or on the hard disk of your PC or mobile devices) is a great way to keep your important documents safe. 

Encrypt your hard drive

The Windows 10 OS allows BitLocker to encrypt local files on your hard disk. This way, you can keep your important files safe and secure from prying eyes. So, if you have Windows 10 on your device, it is better to enable encryption on it.

Encrypt your mobile device

Enabling encryption on your mobile device with a cloud storage app will protect your local and important files if your mobile device is stolen, lost, or accessed in an unauthorised manner. 

Add security to your cloud storage account

Most cloud storage providers offer security controls that allow you to access your account even if you forget your password. This includes storing your phone number, providing an alternate email address, and setting up a security question/answer pair. These security controls help to verify your identity and can be used to restore your account if it is hacked or you forget your password.

Two-factor verification

Two-factor authentication or multi-factor authentication (MFA) provides additional security measures to protect your account. To accomplish this, you have to do any of the following things:

  • Give a security code
  • Give a key to your physical USB authentication
  • Give your fingerprint while attempting to log in either from a public device or an untrusted one. 

All your important files can be kept in storage and locked with these MFA security measures. 

Conclusion

You can save your important files on a hard drive, Google Drive, or other encrypted storage spaces. If you use any of the eight ways (given above), you can prevent hackers from accessing your important files.